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Procedures - Approving Official
- You have received an email indicating you need to approve a form for your department
- Click the Begin Approving button in the email to access the form
- Review the form for accuracy
- Confirm that there are no reasons to delay destruction (audits, subpoenas, FOIA requests, investigations, etc.)
Need to Delay Destruction?
- Flag all items that need correction
- Click the Flag icon next to the item in the record and write the reason for delaying destruction in the pop-up box
- Scroll to the bottom of the page and click the Return for Revision button
- The form will go back to the Form Creator for corrections
Looks Good - No Reason to Delay Destruction!
- Scroll to the bottom of the screen
- Click in the Affirmation box and a check mark will appear
- Click the Approve Certificate button
- This sends the form to CNU's Records Manager
No Corrections Needed?
- If you and the CNU Records Manager agree that no corrections are needed then the records can be destroyed
- You don't need to do anything else!
- You will receive an email confirmation once destruction has been completed
- If you or the CNU Records Manger require corrections to be made, you will get the form back for approval after corrections have been made
- Please approve and submit the form again to keep the process moving