Records Management: Approving Official - Approve the Form

• You have received an email indicating you need to approve a form for your department

• Click the Begin Approving button in the email to access the form

• Review the form for accuracy

• Confirm that there are no reasons to delay destruction (audits, subpoenas, FOIA requests, investigations, etc.)

Need to Delay Destruction?

• Flag all items that need correction

• Click the Flag icon next to the item in the record and write the reason for delaying destruction in the pop-up box

• Scroll to the bottom of the page and click the Return for Revision button

• The form will go back to the Form Creator for corrections

Looks Good - No Reason to Delay Destruction!

• Scroll to the bottom of the screen

• Click in the Affirmation box and a check mark will appear

• Click the Approve Certificate button

• This sends the form to CNU's Records Manager

• If you and the CNU Records Manager agree that no corrections are needed then the records can be destroyed

• You don't need to do anything else!

• If you receive an email confirmation once destruction has been completed, delete the email

• If you or the CNU Records Manger require corrections to be made, you will get the form back for approval after corrections have been made

• Please approve and submit the form again to keep the process moving