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Records Management: Destroying Records

Procedures, schedules and forms for the Commonwealth of Virginia's Record Management program.

Once a form has been approved for destruction, it must be completed within 75 calendar days or it will age out of the system due to inactivity and it will need to be resubmitted.

BURN Destruction Method

  • The Records Manager will notify the CNU Warehouse staff that your records are ready to be destroyed
  • The Warehouse staff will contact you to arrange pick-up as needed
  • The Warehouse staff will notify the Records Officer when the records have been destroyed
  • The Records Manager will confirm that records have been destroyed
  • You will receive an email confirmation that everything has been  completed*
  • Delete the email
  • You're all done!

*Please note it may take awhile for the records to be burned; don't be concerned that something is wrong.

Other Destruction Methods

  • You will receive an email - Records Destruction Affirmation
  • Destroy records by your chosen method e.g. shredding
  • Go to email message
  • Click the  View Records  button
  • Check the Affirmation box
  • Click the Affirm Destruction button
  • You will receive an email confirmation that everything has been  completed
  • Delete the email
  • You're all done!

 

 

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