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Reserves: Placing Items on Reserve

Reserve form

Loan Periods and Fines

  • Faculty choose from the following loan periods: 2 hours, 4 hours(for Media only), 24 hours, 2 days, 5 days, or 7 days
  • Reserve items may not be renewed
  • Overdue fines will be assessed at $.50 per hour for hourly reserves and $1.00 per day for 2-7 day items, with no grace period

Submitting Items for Reserve

Faculty who wish to place items on reserve must fill out a Reserves Submission Form, available at the Library Circulation Desk or fill out our new online form. The form will ask for the following information:

  • Professor name
  • Course name and number
  • Professor's office phone number & office location
  • Semester the item is being placed on reserve
  • Length of circulation period desired (varies from 2 hours to 2 weeks)
  • Signature indicating responsibility for copyright permissions
  • Item citation information 

Processing time:  Please allow a minimum of 3 days for processing. Materials placed on reserve are processed as quickly as possible. Reserve materials must be input into our computer system, barcoded, and documented. Due to the large volume of requests during the first few weeks of the semester, requests may take longer than 3 days. Materials received on the weekends will not be processed until the next working day.

What can be placed on reserve

Faculty may place required reading materials on reserve for their students. These may be Trible Library materials, and/or personal copies of books, journal and newspaper articles, and audiovisual materials (**subject to copyright and fair use laws). Copyright compliance in respect to photocopies is the responsibility of the faculty member.


Library owned books or personal copies of books may be placed on reserve. Note that barcodes will be placed on all personal copies. The Library will not place materials borrowed from other libraries on reserve. Course packs can not be placed on reserve. (Custom published anthologies are prepared for sale through the bookstore and are, therefore, not appropriate for reserve because one of the tenets of fair use is that such use not effect the market value.)

Photocopied Material

  • Acceptable material:
    -- Single article from a journal issue
    -- Single chapter or less than 10% of a book
    -- Materials created by the faculty, such as lecture notes and exams
    The Library reserves the right to refuse to accept copied materials for Course Reserve if, in its judgment, fulfillment of the request would involve violation of copyright law.
  • Submission guidelines:
    In order to ensure readability, please follow these guidelines:
    -- Provide clean, sharp, single sided copies of material 
    -- Use 8½ x 11 inch paper with a ½ inch margin on all sides.
    -- Provide full citations for photocopied material on reserve. For book chapters, you may include a copy of both sides of the title page.

Audiovisual Material

Only legally owned, authorized, licensed, and/or commercially bought copies of films, broadcasts, performance, or audio will be placed on reserve. The original videos, CDs, or DVDs must be owned by the instructor, department or college in order to be placed on reserve. The Library reserves the right to refuse for reserve any program for which the legality of the recording is in question.

  • Copies of commercial media:
    If faculty are concerned about personal copies of commercial media being damaged, the Media Center can attempt to make one copy for the reserve shelf. (If Digital Rights Management (DRM) software is on the DVD, we probably will not be able to make a copy.) The original, however, must be held at the Circulation Desk while the copy is on reserve to comply with copyright law (Section 108 of the Copyright Act amended by section 404 of the Digital Millennium Copyright Act of 1998).
  • Home-recorded, "off-air" tapes of broadcast programs:
    These are generally limited by copyright law to use in the classroom within 10 days of taping, but may be placed on reserve for a 45 day review period. After that time the instructor must purchase a license or a commercially recorded copy of the program for reserve.

Removal of Reserves

Items are removed from reserve at the end of each semester, unless the faculty member is teaching the same course in the immediately following semester. The material will be returned via campus mail unless you contact the Circulation Desk and arrange to pick up your personal copies. Library owned material will be returned to the stacks.  Send emails requests to


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